Our Dallas, TX client is seeking an Office Manager on a contract basis.
The Office Manager ensures smooth operations and communications of the office, including assisting leadership with phone and calendar management and other duties as assigned.
Open and close office, bring up newspapers, answer/screen calls, direct and/or take messages for incoming telephone calls quickly and effectively
Monitor office supplies, kitchen items and order as needed
Responsible for getting all messages to the appropriate recipient
Greet all guests and visitors and direct same to the proper person in a professional manner
Efficient scheduling of conference rooms and arranging for meeting/IT/vendor support as needed
Coordinate with outside food and catering services and manage invoices when needed
Liaise with staff, building management, vendors, and clients
Draft and send office wide communication as necessary
Responsible for signing for and distributing incoming packages; oversee courier and delivery services
Provide callers with address and directions and answer questions about the company
Assist SVPs with booking of travel and preparing expense reports as needed – Domestic
Implement and maintain procedures/office administrative systems
Organize induction programs for new employees
Interface with building management for the maintenance and general up keep of our premises including security, parking, etc.
Excellent verbal communication skills
Ability to work effectively with limited supervision
Excellent organizational and follow-up skills
Pleasant, outgoing and helpful
Requirements & Preferences:
Minimum of High School Diploma; Associates Degree or Undergraduate coursework preferred
3+ years of Office Management or Executive Assistant experience
At least 1 year of professional corporate experience – highly preferred
Knowledge of general office practices
Advanced knowledge of the telephone and related systems, office equipment (fax and copy machines)
Advanced in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to prioritize duties and tasks
Ability to assimilate, distill, and communicate large amounts of information to/from internal and external sources
Ability to interact with all levels of staff and clients – both internal and external
Anticipate the needs of the office
Please visit us on the web at http://www.frontlinesourcegroup.com
INTERESTED? CLICK HERE TO APPLY!
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
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